Buying a printer for your business can be a confusing task. You start off thinking you can just go ahead and buy any old printer. But then it turns out there are different types with different functions. Some could save you money, and others could have you wasting money you can’t afford to spend. So which printer type is right for you and your business? There are several things to consider when you choose a printer, including how much you’ll use it and what you’ll use it for.
Monochrome Laser and LED Printers
These simple printers are best suited to businesses with low print volumes. If you usually print black-and-white documents with simple straight lines, a monochrome printer could be just fine for you. You can use one to print spreadsheets, documents and other plain-text items. But if you need something that can handle more complicated work, you’ll need to go a step up from a monochrome printer.
Color Lasers and LEDs
If you need a color printer, a color laser or LED printer is an option, but it may not be the best one. Laser and LED printers struggle to produce good quality images when it comes to printing photos or other color-heavy images. It’s difficult to get a clear and smooth image on most laser and LED printers.
Inkjet printers produce a much better quality print when it comes to photos and printing lots of color. If your business prints colored pages, inkjets are better suited than laser or LED printers. Some in inkjets can even print on specific materials, such as canvas, t-shirt transfers and CDs or DVDs. These functions are useful if you want to produce marketing materials with a difference. If you print in color, it’s essential to try and get a quality, low-cost print. Use printers from Ricoh London, and similar high-quality printers, instead of the cheapest printer you can find.
How Many People Will Use the Printer?
A personal printer is only suitable if you will be the only one printing from it. If there are more people in the office that need to use the printer, you need an ethernet or wireless connection. Work out how much printing your office will need to do per day, so you know how much the printer will need to be able to handle. You also want to make sure that it can hold enough paper so that you’re not continuously reloading the tray throughout the day. Also, it may be necessary to perform regular maintenance and repairs on printers (by hiring reputed photocopier repair companies) to ensure that your printing project will not be hampered by malfunctions.
Some printers perform more than one function, such as photocopying and scanning on top of printing. These extra functions may be extremely useful to some offices, but would be a waste in others. If you only want to print documents, there’s no need for the other functions. But they can be useful for digitizing or making copies of hard-copy texts or sending documents to other people.
If your business prints large volumes every day, you will need to look at more heavy-duty printers. Alternatively, you can outsource very large volumes, so you don’t have to handle the printing.