How To Use Technology To Make Your Work Run Smoothly

Technology is not there to make our lives harder – it should make everything simple for you on a daily basis. If you tend to back away from new devices and software, you could miss out on a world of things that will be a massive help to your business. Only when you understand what tech can do for your company, can you start to use it to its full potential. If you currently only use basic tools, you need to educate yourself. Here is how you can use modern devices to make your business run smoothly.

#1 Schedule everything in a calendar

Whenever you have a meeting, you need to schedule it in your calendar online. You can do so using your laptop, tablet or even smartphone. If you get an online calendar, it means that you don’t have to worry about carrying a notebook with you everywhere you go. Instead, you can use whatever device you happen to have with you at the time. You should make a habit of writing down each of your daily tasks so that you always know what your schedule is.

#2 Use a ‘notes’ app to store info

Again, there is no need to carry around a notebook – at least, not when you have any modern device. You can get a ‘notes’ app on your smartphone that will allow you to take notes when you are on the go. You should use this app as much as possible. Much of the time, people think that they can remember everything without writing it down. If you come up with a new idea, you have to make sure that you save it. Otherwise, before you know it, you could have forgotten it forever.

#3 Email invitations to other users

When you schedule meetings with people, you can email them information about it. Sometimes, this comes in the form of an invitation. For example, if you use Google Hangouts, you can invite someone to have a video chat or a phone call with you. Then, when it is time to have the meeting, you will both get an email and a reminder on your smartphone. That means that everyone will know what they are doing, and nobody will ever miss a meeting again. If you get into the habit of sending people invites, you will find that you also have a record of all your meetings online.

#4 Sync all your business details

When you are working with a variety of calendars and email systems, you need to make sure that they all work together. You should synchronize all your schedules and messages so that you have the in one place. You can use a cloud exchange service to make sure that everything you use work in harmony with your other programs. That means that all you need to do is look at your computer to get all the information you need for the day. This idea could save you time and money.

#5 Use voice commands when possible

If you are a slow typist, there is some great news for you. Now, most modern devices have a speaker function that allows you to use voice commands, rather than they keyboard. That means that you can speak to your smartphone and make it do the things you need it to do. Over time, that will save you loads of time because you can just press a button and start talking. This trick is a little like having a personal assistant; only you don’t have to pay them anything for their services.

If you use these ways to make your business processes smooth, you will always know just what to do. Organization can be tricky, but with new tech, it can be easier than you think.


Image via Flickr


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